TENDER REQUIREMENTS/SPECIFICATIONS

TENDER REQUIREMENTS/SPECIFICATIONS

ANNEX 1: SYSTEMS REQUIREMENTS FOR COLLECTIVE MANAGEMENT ORGANIZATIONS (CMOS) IN KENYA – KENYA ASSOCIATION OF MUSIC PRODUCERS, PERFORMERS RIGHTS SOCIETY OF KENYA, AND MUSIC COPYRIGHT SOCIETY OF KENYA (KPM)

The Kenya Association of Music Producers, Performers Rights Society of Kenya, and Music Copyright Society (KPM) are licensed Collective Management Organizations (CMOs) seeking an automated system with the following specifications:

Media Monitoring System.

Royalty Distribution.

The system should provide the following functionalities:

Authentication and authorization of licensed consumers of copyright content.

Enhance transparency in the collection of licensing fees.

Offer a self-service user-friendly interface.

General requirements for the system include:

Compliance with Kenya Data Protection and Privacy laws, as well as other applicable laws.

Built on modern architectures such as distributed ledger technology.

Accessible through web and mobile platforms.

Ensured security measures to protect against vulnerabilities.

Maintenance of auditable system logs stored remotely for a minimum of seven (7) years.

Notifications and alerts via web, SMS, and email.

Verification of user/entity contact details through both email and SMS.

Capability for bulk administration and management, including bulk uploads and updates.

Adoption of a single sign-on mechanism, utilizing the National Rights Registry for authentication and authorization of CMO system access by rights holders.

CMO SYSTEM

ICT Licensing Module This module involves business registration, client payment processing, certificate generation, and license issue and distribution management.

a) Registration:

Platform for business registration based on specified requirements.

Integration with the Government Business Registration System for verification.

Geo-location services for visual mapping of registered businesses.

Automated payment and issuance of royalty licenses.

Notifications regarding the status of licenses.

b) Royalty Payment:

Multiple payment options (Bank Deposits, Mpesa, EFT, Card Services, etc.).

Links to relevant Government systems/databases for licensing verification (e.g., Tourism, BRS, NTSA, and KRA) will be an added advantage.

Audit trail for all payments.

c) Invoicing

Provision for issuing invoices and confirmation of paid invoices.